Legal Professionals

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At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.

Legal Professional Positions

Taylor McCaffrey LLP is accepting applications for an entry level full-time position for an Annual Maintenance/Corporate Records Clerk in our Corporate Records Department.

This position is responsible for the preparation and filing of federal, Manitoba and various other provincial annual returns for share and non-share corporations, the preparation of annual resolutions, online corporate searches for various Canadian jurisdictions. The right candidate will be a friendly, dedicated and a team player.  Extensive support and training will be provided.

Key Responsibilities

  • Prepare Annual Maintenance packages (Annual Returns, Resolutions and Accounts) for all jurisdictions;
  • Review signed Annual Returns and Annual Resolutions, complete/change information as necessary, enter charges in Excel spreadsheet, file Annual Returns with Companies Office/online in all jurisdictions, scan into Virtual Minute Book, updating ALF and filing in physical Minute book or file, as required. E-mailing copy of filed Annual Return to client as required;
  • Contact agents regarding extra provincial corporations;
  • Requisition cheques to pay extra provincial agent accounts;
  • Arrange for lawyers to sign documents;

Competencies

  • Legal Assistant or Administrative Assistant Certification is an asset.
  • 1 – 2 years of experience in similar role.
  • Ability to focus on repetitive tasks but apply a keen eye for exceptions.
  • Must be customer service driven.
  • Must have knowledge in but not limited to: Excel, Word and Outlook experience, ALF/Acumin/Database experience would be a considered an asset.
  • Excellent interpersonal and communication skills (both verbal and written).
  • High attention to detail skills.
  • Ability to work independently and part of a team.

Other:

Hours: 8:30 – 4:30 with some fluctuation dependent upon events

Job Type: Full-time, 35 hours/week

Qualified candidates can submit their resume, cover letter and salary expectations to: careers@tmlawyers.com

We thank all applicants for their interest however only those under consideration will be contacted.

Overview

As an employer that values the skills, experience and competencies of our staff, Taylor McCaffrey LLP is hiring a People & Process Development Specialist.  This role will focus on supporting over 160 staff and lawyers to help them excel in their development and use of technical and soft skills to meet the needs of our clients with an emphasis on software/application training and performance improvement.  In addition, there is an opportunity to contribute through the analysis of processes and systems and make recommendations for improvement.

This person is primarily responsible for development of an effective learning environment for staff that supports the firm’s business objectives while respecting the diverse cultural and educational backgrounds, experiences, and individual learning styles of our staff.  This individual will develop and implement an education strategy that ensures staff are equipped for advancements in technology and prepared for opportunities aligned to personal career goals.

This person will ensure that new firm members are engaged in their introduction to the firm’s policies, processes and tools at the commencement of their journey with the firm and continue to develop their skills throughout their career.

As Taylor McCaffrey adjusts post COVID and continues to evolve, this individual may be presented with the opportunity to become a people leader in the future within the support team.

This role will report directly to the Chief Operating Officer, but training and other day-to-day task direction will be provided by the Director of Human Resources.  The incumbent will also, work closely with the IT department and to a certain extent the Finance Department.  Process improvement assignments will involve workloads across all administrative departments.

In collaboration with the Human Resource and IT areas, the People & Process Development Specialist will create strategies and execute programs and activities that develop our staff providing the professional delivery of courses including, but not limited to the following:

·         Microsoft Office Suite ·         Administrative skills
·         Client service ·         Effective Document Management
·         Calendar management ·         Accounting systems
·         Office procedures ·         Office equipment

Duties and Responsibilities

  • Based on a training needs assessment and the firm’s business strategy, create training and development programs that aligns the skill sets of our staff with the needs of our business.
  • Define, evaluate and validate learning outcomes and design appropriate strategies and tools for assessment of student learning.
  • Develop instruction and multi-media presentations and incorporate technology into the learning process where applicable.
  • Research and evaluate training programs / options to find efficient and cost effective options that meet training needs.
  • Investigate and evaluate government training subsidies or grants that may be applicable for our programs and obtain funding.
  • Determine training objectives, content, delivery methods and design appropriate strategies and tools for assessment of learning.
  • Deliver course curriculum which ensures student awareness of course objectives, approach and evaluation techniques.
  • Develop both on the job and formal training opportunities for practicum students to maximize their learning and job experience and monitor progress to determine suitability for employment.
  • Collect, verify and create training and evaluation certificates and maintain records and develop reports as required.
  • Prepare a training calendar and promote programs through various communication avenues.
  • Develop new and update existing learning and instructional materials.
  • Evaluate existing processes and work with the leadership team to assess and improve upon existing workloads.

Competencies

  • Experience in either the legal industry or a similar professional services industry.
  • Experience in delivering training at the post-secondary level or equivalent
  • Formal studies, such as an Undergraduate Degree/Diploma in the legal industry or a Bachelor of Education degree, in adult or higher education, or a Train-the-Trainer Certificate will be considered an asset
  • Excellent verbal and written communications and interpersonal skills are a must for this role
  • Excellent technology skills including advanced familiarity with Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel – min. 2016 version)
  • Experience in the concepts and training of enterprise document management systems
  • Innovative and demonstrated initiative in promoting process improvement and the use of technology to drive efficiency and increase productivity
  • Ability to convey the conceptual and applied aspects of knowledge
  • Committed to excellence in teaching and learning and to working within a team environment
  • Excellent time management and organizational skills
  • Proven ability and confidence to deal with a diverse organization
  • Self-motivated, able to manage a variety of projects independently but also the ability to contribute as a member of a team
  • Demonstrate a passion for developing others
  • Experience in process improvement best practices is considered an asset

We offer a competitive salary and an excellent benefits package, which includes Health, Dental, Disability coverage, Insurance coverage and a Pension Plan.

Qualified candidates can submit their resume and cover letter including salary expectations to careers@tmlawyers.com.

We thank all applicants for their interest however only those under consideration will be contacted.

Qualified candidates can submit their cover letter and resume via email to:

careers@tmlawyers.com

When I was hired as a legal assistant, I received the guidance and mentorship to develop the skills and understanding to become a real estate paralegal.
Author:Rebecca
I've been part of the TM family for many years and what I like is working with people that appreciate you and the sense of belonging that I have here. I feel respected and valued for what I bring to the firm.
Author:Terri
I have been working for Taylor McCaffrey LLP for only eight months but I have loved it from day one. There are many positive and great things here such as great environment and culture, work-life balance and flexibility, safety and ongoing opportunities for growth and development. However, the most valuable part of TM is the people. They are the ones who create a professional, safe, considerate and appreciative environment. I believe Taylor McCaffrey LLP has great leadership and dedicated people who work together. You never have to struggle as there is always someone who is willing to assist you. This encourages you to do a good job and get better every day. I would also like to endorse the training and development, IT and HR teams that offer you all the support you need from day one and throughout your journey with the firm. Finally there is synergy of effort between the legal assistants and their lawyers that encourages teamwork, care and respect.
Author:Slavna
Taylor McCaffrey provides me with all the support and resources I need to improve my skills and to enjoy my job. It feels really good to know you're valued and recognized for what you do, no matter how big or small the contribution is.
Author:Shalimar